Workspaces and projects

Manage team workspaces and organize collaborative mapping projects.

This doc is for Workspace Admin

Definitions and concepts

Concept	Definition
Workspace	The main place where all of your maps and data live.
Project	A subset of maps within the workspace. Can be public (open to all members in the workspace) or private (invite only)
Recent	Lists all the maps in you have recently viewed or edited. Can be filtered down to show: maps you own ("My Recent Maps"), maps that belong to the current workspace ("Recent in Workspace"), or all recently viewed maps ("All recent maps").
Drafts	Lists the maps you created in this Workspace that do not belong to any Project in the Workspace. Unique and personal to each Workspace Editor.
Map	A map in Felt
Owner	Creator of a project or map in Felt. Owners have full permissions on the maps they create
Member	Anyone invited to your account. Members can be one of 3 permissions: admin, editor, viewer
Admin	Someone with full permissions in the workspace and that workspace’s projects
Editor	Someone with permissions to create and manage maps or data in the workspace
Viewer	Someone who can only view the workspace, project, or map. They can leave comments on maps for free but they will not see the Felt toolbar when viewing the map.

Workspaces

Workspaces serve as the primary place where organizations collaborate and share maps. They host all the maps and data for your organization. Data storage and published Layers are shared across the entire Workspace. The Workspace is also the billing entity in Felt.

You can create a new Workspace and/or switch between different Workspaces you belong to by clicking on the name of the workspace in the Felt homepage

Workspace Admin can manage members, usage, billing, API tokens, and workspace-level settings in the Settings section of the workspace

Navigating the workspace

The navigation for a Workspace is on the left-hand side when viewing Felt Homepage.

Recents

Maps in Recents show you all maps you’ve viewed and edited. They can be filtered down the following ways:

• All recent maps: shows you all the maps you view and edit, including public maps you view

• Recent in Workspace: shows you all the maps you view and edit in the current workspace

• My Recent Maps: shows you all the recently opened maps that you created

Drafts

You can think of Drafts is a staging area for working on new maps you create and own. Maps in Drafts are maps you create and own in the current Workspace that do not belong to any Project yet. You can move maps within the Workspace to a Project you have access to (see below).

You can invite people to view your Drafts, but they will not be able to see any other maps in your Drafts.

Moving Maps

You can move maps between Drafts and/or Projects in the Workspace. If you move a map between Workspaces, the map will be duplicated to the target Workspace.

You can move a map when viewing a map in the Workspace

or when viewing a map directly

Changing the Display

Felt provides different layout and order options for viewing all maps in any given Project. To see these options, click on the View dropdown on the top-right of any Project page

Projects

Workspaces are organized into Projects, which allow you to organize your maps into different spaces within the Workspace.

By default all new Workspaces start with a General Project. To add a new project, click + Create Project on the Felt home view of the workspace

Projects can either be Public (open to the entire Workspace) or Private (invite only), which allow for finer access control within your organization. Private projects show a lock icon next to the name. Only those invited to private Projects will see the Project listed.

Project visibility is configured when you create the Project, but you can switch the permissions later on by clicking on the ... on any Project page.

You can also invite external collaborators to specific projects. To invite collaborators to a Project, click on the Share button in the top right for any Project page. Invited Project collaborators can only see Maps in the Project they’ve been invited to. They cannot see any other Projects or maps in the Workspace.

Folders

In each project you can create folders to group a collection of maps. Folders organize maps within the same Project. Folders can also be nested.

To create a folder

Click on the target project and then click on the icon below in the top-right corner of the page

Moving Maps to Folders

When moving any map you will see the folders nested under the project in the move modal:

Those invited to the project will have full access to maps in the folder. If you need to control access to maps, create a new project instead.

FAQ

Can I invite other Felt users to a Project even if they aren’t part of the Workspace?

Yes, this is possible! You can invite collaborators to a specific Project by clicking the Share button when viewing the Project.

I work with different, external clients. How can I invite them to view only relevant maps?

Create separate projects to organize work with different clients so you can keep maps separate between clients. You can invite clients via email to a Project so they can view all maps within that project. Clients who are invited to a specific project cannot see any other projects or maps in the workspace.

How do I move my maps from one Workspace to another?

You can copy maps between workspaces in Felt. To get the map into the other account, first make sure you are an editor in both your workspace and the non profit workspace. Then you can do the following:

1. Open the map

2. Click Felt menu (top left)

3. File

4. Move map...

   1. 
5. In the modal select the target workspace (bottom left)

   1. 
6. Select a target project

7. Click "Duplicate"

What is the General Project?

The General Project is a default public Project created for every Workspace.

What do my recent maps show?

Recent lists all the maps in you have recently viewed or edited. Viewing all maps ("All recent maps") includes public maps you have viewed. This list can be filtered down to show:

• Only the maps you own ("My Recent Maps")

• Maps that belong to the current workspace ("Recent in Workspace")

What are Drafts for?

Drafts list the maps you created in the current Workspace that do not belong to any particular Project in the Workspace yet. The Draft space is unique to each Editor in the Workspace.

Maps can moved from Drafts into Projects that Editor has access to, which will share visibility and access to everyone belonging to that Project.

Who can see maps that are in my Drafts?

Only you can see maps in your drafts, even if you are in a shared workspace. The only way someone could view a map in drafts is if you shared the map with them.

What’s the difference between Recents and Drafts?

Drafts only show maps you own and don’t belong to any projects yet. Recents show maps you have viewed and/or edited.

How can I change the name of the project?

Double-click on the name of the project to edit it.

How do I convert a public Project to private, and vice versa?

Navigate to the Project in Felt, click on the ... in the top-right corner and select Make Private or Make Public